Named Research Funds & Block Grant. The department has a number of named funds to support graduate student research. In addition, the Graduate Division provides Block Grant allocations for graduate student support. A combination of these funds is used by the Department to provide Departmental Semester and Summer Fellowships. Block Grant funds also provide for departmental GSI supplements and for the payment of non-resident tuition for all first-year out-of-state graduate students.
Departmental Semester Fellowship
The Departmental Semester Fellowship (DSF) provides a stipend of $14,000 (2021-22) and pays in-state registration fees for one semester. All graduate students are guaranteed to receive a one-semester DSF, typically awarded between their 3rd and 5th years. Applications will be solicited each Spring semester and will be considered for the following academic year. To be eligible, students must have:
- passed their Qualifying Examination by the end of the Fall semester of the academic year during which the DSF will be used (does not apply to Clinical Science area).
- completed their two-semester GSI requirement before the DSF will be used (does not apply to Clinical Science area).
- never received a multi-year fellowship or grant from an external or University source.
Once awarded a DSF, the student can choose to use it during the fall or spring semester of the following year. If the student does not use it during the following academic year, they will have forfeited their award.
While the department guarantees the one-semester DSF for all students who meet the above criteria, the exact timing of the award will depend on seniority and budgetary considerations.
Summer Research Fellowship
Students who have not reached the minimum level of stipend funding during the Fall and Spring semesters ($27,000 for academic year 2021-22) will be “topped up” to that amount with a Summer Research Fellowship. We compute the level of funding based on GSR and GSI appointments (including the department’s GSI supplemental stipends) for the fall and spring semesters of the year, and total projected income for those with fellowships and grants (including stipends committed for summer). Income from Reader appointments and/or small administrative assistant appointments is not included in Fall and Spring stipend totals calculations.
Students who are past their 5th year (5th year ends after summer term) may not be eligible, unless by special exception, nor are students who are on internship (Clinical Science students), or Filing Fee or withdrawn. Students who are registered for only one semester, and students with reduced appointments may not be eligible to receive summer funding or may receive a reduced amount. Students with sources of funding that prohibit supplemental funding may also not be eligible or may receive a reduced amount.
Students leaving for internship (Clinical Science students) or postdoc during the summer may not receive a full summer fellowship should funding run low. If this occurs, students leaving for employment (internship, postdoc, job) during the summer will receive as much funding as is possible given funding constraints.
Students are permitted to GSI during the summer or receive additional GSR funding and still receive a summer research fellowship as long as the stipend total remains within University rules. The Graduate Student Services Advisor contacts all students during Spring semester to review the amount of funding they can expect to receive.
The purpose of the supplement is to balance the stipend levels of GSI appointments with GSR appointments. The base amount per semester is determined on a yearly basis. GSIs who have other sources of funding (e.g., NSF Graduate Research Fellowship, special fellowships, etc.) are generally not eligible for the supplemental stipend or additional tuition coverage, and students with concurrent appointments 5% or greater will not be eligible to receive the supplement. Students who are eligible in terms of funding need to be one of the following:
- GSI for a psychology course or a course cross-listed with a psychology course.
- RPP Coordinator or Head Graduate Student Instructor.
Students who GSI for a course outside of psychology are only eligible for the GSI supplemental stipend and or additional tuition coverage with advance approval. If a student is considering accepting a GSI position outside of psychology, they must speak with the Graduate Student Services Advisor to determine their eligibility. Outside courses may not be eligible, especially if there are available Psych GSI openings to fill.
Non-Resident Supplemental Tuition
Each first-year domestic student who is out-of-state (i.e., is not yet a California resident), without a multi-year fellowship, has their non-resident tuition paid by the department for their first and second semesters only. Eligible students must become California residents for tuition purposes before the third semester to avoid being charged non-resident tuition. All out-of-state domestic students in their third or later semester are responsible for payment of their non-resident tuition.
Each first-year international student without a multi-year fellowship has their non-resident tuition paid by their sponsoring faculty mentor for the first and second semesters. The department pays it for the third and fourth semesters. International students must complete their Qualifying Examination and advance to Ph.D. candidacy prior to the beginning of their third year to be eligible for a Graduate Division waiver. After advancing to Ph.D. candidacy, international students receive Graduate Division NRST waivers in years 3, 4, and 5. International students are advised to discuss these matters with their faculty mentor and the Graduate Student Services Advisor during their first semester in the program.
Travel Awards for Graduate Students
The department provides travel grants to support graduate students who would like to present at professional conferences.
Departmental travel awards are designed to supplement the Graduate Division travel grants. Each graduate student is allowed two Graduate Division awards per graduate career, with amounts based on the location of the travel. Both Graduate Division awards must be applied for before seeking departmental travel awards, unless Graduate Division awards become generally unavailable for a given time period.
We recommend that trainees apply for the maximum Graduate Division travel grant allowed. If a full Graduate Division award is provided for a given conference, trainees are not permitted to seek Departmental travel grants for that same conference. Departmental travel grants, though, can be used to cover remaining conference costs that are not reimbursed by a partial Graduate Division travel grant.
Any planned travel must comply with CDC and University health recommendations regarding travel; please check the latest requirements carefully and frequently, as the University will not reimburse travel expenses that are not in compliance and the rules have changed frequently in 2020-2021.
Pending budget availability, departmental awards for domestic travel are available up to $500, or up to $800 for international travel per conference to cover unreimbursed expenses. Although you may request reimbursement for expenses of attending a remote conference, we generally recommend applying your award to in-person conferences.
Across the graduate career, trainees can receive up to two departmental travel awards, and no more than $1300. International travel grants can be received no more than one time during the graduate career, and count toward the two allowed travel grants. Under rare exceptions, budget permitting, we may be able to honor modest requests above this amount, with academic or financial justification.
Other forms of support (e.g., faculty advisor supplement for travel, conference travel award, Academic Opportunity Fund award) are encouraged as well. Many conferences provide free or reduced registration for graduate students who volunteer to help with conference duties; seeking these options through the conference organizer as early as possible is recommended. Many associations also provide mechanisms to apply for conference travel awards.
In the event that funds are limited, we will prioritize first-authored presentations, and those who have not yet received funding for the current academic year.
Trainees can apply for the departmental travel award before they know whether their presentation/poster has been accepted; if the work is not accepted, let the graduate advisor know to save the award for a different conference. Trainees must keep the graduate advisor updated about whether presentations are accepted (or not), changes in plans, or any errors in the application.
The departmental travel grants will be administered by the graduate advisor in consultation with the departmental chair.
To qualify for a departmental travel award, trainees must meet each of these criteria:
- Will be presenting (or co-authoring) a poster or a talk at the conference
- Currently registered, on filing fee status, or a clinical student on internship
- The conference will happen at least two months before trainee graduates
- Has already received two Graduate Division travel grants (or is applying during a time when such awards are not available)
- Has not received a full Graduate Division travel grant for the given conference
- Has not received 2 previous departmental travel awards
- Has unreimbursed conference expenses
- Travel plans are fully compliant with the University and the CDC travel safety recommendations, such as these (please search as websites may change over time):
- https://coronavirus.berkeley.edu/travel/ and
How to Apply
After you verify that you meet the above criteria, submit your application online here: Psych_Grad_Travel_Award_application
Timing of Applications and Decisions
If your travel occurs between:
Application deadline is:
October 1 – January 30
February 1 – May 30
June 1 – September 30
Procedures for Reimbursement
(Submission Deadline – 10 Days after Travel)
Keep track of your credit card and original receipts. Receipts must show proof of payment and detail on the expense. It also must be clear that you personally paid for the expense.
Only expenses not reimbursed from other sources can be submitted.
Examples of allowable expenses include: Travel (flights, public transportation, mileage, parking, uber/cab, etc), lodging, food, conference registration, poster printing. Only actual receipts can be reimbursed; per diem requests will not be honored.
Travel awards can only be applied to the conference initially approved.
Reimbursements can only be filed after travel is complete, and must be filed within 10 days. No advance payment is available.
Complete a Berkeley Regional Services (BRS) Travel Reimbursement Request Form. Access forms at: https://gse.berkeley.edu/resources-forms/business-services-office/purcha...
YOUR FORM MUST INCLUDE ALL OF THE FOLLOWING:
- Student Name
- ID Number
- Correct Chartstring (see below)
- Traveler Signature
- Copy of the Travel Award Email Notification
- Receipts for All items requesting reimbursement for
- The conference pamphlet (showing your presentation or poster or the email detailing your acceptance)
- If the Graduate Division provided a partial travel award for the conference, provide the notification of approved funds from the Graduate Division.
Please use the correct Chartstring (Chart of Account)
The following chartstrings are for TRAVEL AWARDS ONLY
NON Clinical Science Students
Processed by the Department
Clinical Science Students ONLY
Processed by the Department
Please submit your completed travel reimbursement form and all supporting documents as ONE PDF file to Tanya Robles (email@example.com) to be processed. If you are a nonclinical student, you must cc: Psychgradadvisor@berkeley.edu on that email.
Non Clinical Students: processed in SIS (Student Information Systems). Clinical students: processed in T&E