Normative Time and Candidacy

Normative Time in the Program. This phrase refers to the elapsed time (calculated to the nearest semester) that a student normally needs to complete all requirements for the doctorate, assuming that the student is engaged in full-time study and is making satisfactory progress toward the degree.

  • For non-Clinical graduate students, the normative time between entry into the program and doctoral degree completion is 5 years (10 semesters).
  • For Clinical students, the normative time between entry into the program and doctoral degree completion is 6 years (12 semesters).
  • 5 years is considered the ‘gold standard’. However, we recognize that not all students will be able to complete their Ph.D. within this time-frame, and that students in some areas are encouraged to stay for a 6th year.

Normative Time in Candidacy. Graduate Division computes a student’s time in candidacy from the semester immediately following the semester in which the student has officially been advanced to candidacy (completion of the QE is not in and of itself sufficient; see above for additional requirements).

  • For non-Clinical students, normative time is 6 semesters before advancement to candidacy and 4 semesters after advancement to candidacy.
  • For Clinical Sciences students, normative time in candidacy is 8 semesters before advancement to candidacy and 4 semesters after advancement to candidacy.
  • Even though the time-in-candidacy is 4 semesters, candidacy for the doctoral degree will continue for a one-year (two-semester) grace period beyond this time-frame.

Lapsing of Candidacy. Time in candidacy begins in the semester immediately following the semester in which the student officially was advanced to candidacy. Even though the time-in-candidacy for Psychology students is four semesters, candidacy for the doctoral degree will continue for a one-year (two-semester) grace period beyond this time-in-candidacy. All doctoral candidates must register continuously or formally withdraw from the University until filing their dissertation with Graduate Division. A student who has exceeded the time in candidacy and grace period will have his or her candidacy lapsed. A student with lapsed candidacy is considered on probation and may not hold any academic appointment (e.g., GSI, GSR, reader).

 

Extension of Candidacy. Each semester the Graduate Student Services Advisor will inform each student whose candidacy will end that semester that her/his candidacy will end that semester. It is the responsibility of each student to consult with her/his dissertation chair or co-chairs and determine if a request for an extension will be supported. If an extension request is warranted, the student will work with the Graduate Student Services Advisor to submit a letter requesting an extension of candidacy from the Graduate Division.

 

Termination of Candidacy. After two years of lapsed candidacy and no dissertation in sight, candidacy will be terminated. Once terminated, candidacy may be reinstated only through completion of another Qualifying Examination.

 

Filing Fee Status. Students who are close to completing their dissertations may go on Filing Fee status for their final semester. While on Filing Fee Status, students cannot hold appointments and do not have access to university facilities, services, or funding from lab, department or university sources.  Students are encouraged to discuss this option with their advisors and the Graduate Student Services Advisor.

 

The Filing Fee Application is in CalCentral > My Dashboard > Student Resources > Special Enrollment Petition